J Equine - Compliance Policy

1. Introduction
At J Equine, as full accredited members of the Equine Intimate Health Federation and Association of PEMF Professionals, we are committed to maintaining the highest standards of compliance with all relevant regulations, laws, and industry best practices.

This policy outlines our approach to ensuring that we meet our legal, ethical, and professional obligations, ensuring the safety, wellbeing, and satisfaction of our clients and stakeholders.

2. Purpose
The purpose of this policy is to:
Ensure full compliance with all relevant regulations and industry standards.
Promote a culture of integrity and ethical behaviour.
Outline the procedures for compliance monitoring, training, and reporting.
Ensure all staff and stakeholders understand their responsibilities in maintaining compliance.

3. Scope
This policy applies to all employees, contractors, and partners of J Equine who are involved in providing equine intimate health services and PEMF Therapy.

It covers compliance with insurance requirements, risk assessments, safety standards, data protection laws, and other applicable regulations.

4. Compliance Standards
We are committed to the following compliance standards: (Adherence to industry regulations:)

Animal Welfare Act 2006 (UK)
Ensures the welfare of animals, including their treatment, care, and protection from harm. This act is crucial for ensuring humane and ethical handling of horses in any equine health practice.

The Veterinary Surgeons Act 1966
Regulates the practice of veterinary medicine in the UK and sets out the qualifications required to perform specific treatments on animals, including equine intimate health.

Health and Safety at Work Act 1974
Ensures the health, safety, and welfare of employees, clients, and animals on the premises. Compliance with this act is critical for any equine health service to avoid accidents and injuries.

The Animal Health and Welfare (Scotland) Act 2006
Applies in Scotland and provides additional regulations to ensure the health and welfare of animals, which is vital for anyone involved in animal care, including intimate health procedures.

The Protection of Animals (Anaesthetics) Act 1954
Addresses the use of anaesthetics in animals and ensures that procedures involving sedation or anaesthesia comply with safety protocols.

The Data Protection Act 2018 / General Data Protection Regulation (GDPR)
Ensures compliance with privacy laws in relation to the collection, storage, and use of personal data, including client and animal health records.
Maintenance of up-to-date risk assessments for all services.
Proper documentation of all client interactions, treatments, and consent.
Ensuring all staff are fully trained on legal and ethical responsibilities.

5. Monitoring and Review
We will regularly monitor our compliance with applicable regulations and policies through:
- Periodic internal audits.
- Regular staff training sessions.
- Annual reviews of policies and procedures to ensure they are up to date with current laws.

6. Reporting Non-Compliance
Any suspected or actual non-compliance should be reported immediately to the Compliance Officer at jequineservices@outlook.com. All reports will be treated confidentially and investigated promptly. Corrective actions will be taken as necessary.

7. Staff Responsibilities

All staff members are responsible for: Following all legal and ethical guidelines related to their role.

- Completing required documentation accurately and on time.

- Reporting any potential risks or compliance issues they encounter.

- Participating in ongoing training and staying informed on relevant regulations.

8. Conclusion

J Equine is dedicated to upholding the highest standards of compliance, ensuring that all operations run smoothly, safely, and in line with legal and ethical guidelines.

We continuously strive to maintain trust and confidence with our clients, staff, and the broader community.

Approved by: Kirsty Jensen

Founder

04.11.2025